REQUEST FOR PROPOSAL RFP NO. RFP2M23-28
PURCHASE, DELIVERY AND INSTALLATION OF
FURNITURE, FIXTURES, AND EQUIPMENT
PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra (hereinafter “City) will receive sealed proposals for qualified and experienced contractors for the purchase, delivery and installation of furniture, fixtures and equipment for the Police Department facility. Proposals should be submitted to the Police Department, 211 South First Street, Alhambra, California, on or before the hour of 10:00 AM on December 27, 2023.
The primary intent of this request for proposal (hereinafter “RFP”) is to enter into an agreement with a Contractor for the purchase, delivery and installation of furniture, fixtures and equipment (hereinafter “FF&E”).
Award of contract by the City Council, if any, will be made in the best interest of the City and shall be based upon various factors, including but not limited to the following: proposer’s qualifications, experience, reputation, responsiveness, availability and cost. The City of Alhambra reserves the right to accept or reject any or all Proposals, to be the sole judge of the merits and qualifications of the services and/or items offered and the ability of Proposer to responsibly perform. The City reserves the right to waive any irregularities or informalities in any Proposal submitted or in the procedure. An award of contract may be made to other than the firm offering the lowest costs.
RFP SCHEDULE AND PROCESS
The City anticipates the project schedule to be as follows:
Release of Request for Proposals (RFP)
November 14, 2023
Mandatory Pre-Bidders On-Site Meeting
November 27, 2023 – 10:00 AM
Deadline for Questions
December 4, 2023 – 5:00 PM
Responses to questions posted on the City’s website
December 11, 2023
Proposal submittal Deadline
December 27, 2023 – 10:00 AM
Contract Award by the City Council
January 22, 2024
**Tentative City Council contract award date, subject to change at City’s discretion.
Questions may be asked via email to Lieutenant John Lee at . All questions are due December 4, 2023, no later than 5:00 pm. A unified response will be provided on December 11, 2023, to all parties making email inquiries. All questions are to be asked via email, and phone inquiries will not receive a response.
Request for Proposal shall include all applicable State and Local sales taxes. Request for Proposals may be withdrawn up and until the deadline date and time for final submission as noted in the Request for Proposal.
Request for Proposals shall be couriered, hand-delivered or mailed. Request for Proposals will not be accepted by facsimile transmission or other telecommunication or electronic means. Contractors assume the risk of the method of dispatch chosen and any costs associated with delivery. Request for Proposals arriving after the deadline will be returned unopened to the senders.
A team has been selected by the Chief of Police to evaluate the proposals submitted. Proposals will be evaluated by the designated evaluation team, and a Contractor will be selected based on the final evaluation scores. Any contract awarded hereunder shall become effective or enforceable against the City of Alhambra only when a formal written contract has been duly executed by the appropriate officers of the City of Alhambra. Each contractor shall specify whether such contractor is a corporation, a partnership, or an individual. If a corporation, designate the name of the state of incorporation; if a partnership, the contractor shall state the names and addresses of all partners. The City of Alhambra reserves the right to accept or reject any or all bids, to waive any informality, to negotiate separately with competing Contractors and to accept the proposal deemed to be in the best interest of the City of Alhambra.
Deadline for submitting proposals is on or before the hour of 10:00 AM on December 27, 2023. Mail or deliver to:
City of Alhambra - Police Department
Attn: Lieutenant John Lee
211 South First Street
Alhambra, CA 91801
DO NOT OPEN WITH REGULAR MAIL
Four (4) copies of each submission are required along with one electronic copy on flashdrive. All submissions must be sealed in a package. Proposals received after the deadline will be returned, unopened, to the Contractor.