The Administrative Services Division is located at the Alhambra Police Department headquarters, 211 S. First St.

  Administrative Services Division

The Administrative Services
Division handles a wide variety
of responsibilities, including
Records, Training, Dispatch /
Communications, Temporary
Parking Permits, and Accounting.

Records Bureau 
Public Operating Hours:
Monday-Friday, 7 a.m. to 10 p.m.; closed Saturday & Sunday

The Records Bureau is responsible for the processing of confidential files, police reports, arrest records, subpoena processing, and data entry. Members of the Records Bureau handle phone calls and counter contacts from the public and other police department employees. State and Federal databases are updated by the Records Bureau including the Stolen Vehicle System, the Missing and Unidentified Persons System, and various property systems.

Fees Handled through the Records Bureau:

• Report fees: Crime Reports/Property = $0.25 per page
• Traffic Accidents = $0.25 per page
• Vehicle Release Fee = $45.00
• Repossession Fee = $15.00 (Must be repossessed in Alhambra)

Fees may be paid in cash, as well as by check or money order (write checks and money orders payable to the City of Alhambra).

Accounting Bureau
Public Operating Hours:
Monday-Friday, 8 a.m.-5 p.m.; closed Saturday & Sunday
 
The Accounting Bureau handles the Police Department's financial responsibilities including accounts payable, purchasing, and supply maintenance. The Accounting Bureau manages and audits several cash funds including petty cash, parking kiosk revenue, change machine funds, and cash register transactions. All bills that are the responsibility of the Police Department are prepared for payment by the Accounting Bureau and forwarded to the Finance Department for processing.

Training
This section is responsible for prospective employee recruitment, including screening, testing, interviewing and conducting background investigations. It also disseminates training bulletins, operational procedure changes, and additions/revisions to the Alhambra Police Department Manual. The Training section oversees training mandates of the Commission on Peace Officers Standards and Training (P.O.S.T.) career development and continuing education. It also tracks the job-related training of employees for the purpose of encouraging and maintaining the standards of the Police Department.

Dispatch/Communications
This section answers 911 emergency calls and police-related business calls. it dispatches Police employees to calls for service, and answers radio traffic from police officers who are working those calls for service. Dispatchers are highly trained in order to perform the level of multi-tasking necessary to perform the job. They will typically answer over 15,000 phone calls per month. The dispatchers assist officers in the field by checking to see if those subjects being contacted have outstanding warrants for their arrest, or if the vehicle that was just stopped is a reported stolen vehicle. They are also responsible for monitoring building security and control numerous alarm boards--and keep records and logs of the police department's daily activities.

Temporary Overnight Parking Permits
A "Parking Permit Dispenser" is located in the front lobby of the Alhambra Police Department, located at 211 South First Street. Overnight parking permits are available for purchase from the dispenser, twenty-four hours a day, seven days a week. The cost per night for a temporary overnight parking is $2. Up to ten nights may be purchased from the dispenser at one time, using either coins or bills up to $20 in value. Change will be given in five-dollar bills and dollar coins. To validate the Temporary Overnight Parking Permit, the complete license plate number, or if there is not license plate, the last four numbers of the Vehicle Identification Number (VIN) must be clearly written in the space provided. The permit must be displayed face-up on the driver's side of the dashboard and must not cover the VIN number on the vehicle's dash board. Exemptions include vehicles displaying a handicap license plate or placard and trailers that are not self-propelled either standing alone or attached to a vehicle. Out-of-state license plates are not exempt. Yearly permits can be purchased from the Finance Department. For more information, call (626) 570-5020.

No overnight parking is allowed on the following streets:

• Atlantic Boulevard
• Fremont Avenue
• Garfield Avenue
• Huntington Drive
• Mission Road
• Valley Boulevard

Personnel
This section maintains daily police payroll sheets, biweekly payroll calculations, bi-weekly benefit leave reports, injury on duty claims, monthly evaluations, and other personnel related records. The section also generates personnel files and handles all employee actions for the Police Department.

Property Management
Daily hours of operation: 7:30 a.m.-2:30 p.m.

This section is responsible for the intake of all property booked as evidence, safekeeping or found. All property must be verified, properly catalogued and stored until needed for court release or other disposition. The property clerk maintains property records to ensure that the chain of custody is maintained. Upon receipt of disposition instructions from either investigators or the court, items are pulled for destruction, auction, donation or conversion for City use. All efforts are made to locate the owners of found property. All persons requesting items for pick-up must do so by appointment only.

For more information, contact the Property Clerk at (626) 570-5148.